JOB APPLICANT PRIVACY NOTICE

This Privacy Notice tells you how Wickens Engineering Limited (“we” or “us“) processes your personal data when you apply for a position with us.  It also describes your data protection rights, including a right to object to some of the processing which we carry out. More information about your rights, and how to exercise them, is set out below.

We also may provide you with additional information when we collect personal data, where we feel it would be helpful to provide relevant and timely information.

What Personal Data We Collect

We process the following types of personal data when you apply for a position with us.

Data you provide to us

We collect and store any data you provide us through your application, including contact details; application materials (CV, cover letter, previous work experience, education, and transcripts, and our notes from any interviews with you); desired salary, type of employment sought and date available; identification documents (passport number, government identification numbers where permitted, immigration status); and any other data submitted to us, including any correspondences we may have during the application process.

Data from other sources

We obtain data about you from other sources, including recruiters, employment agencies, identity verification services, references you provide to us, websites and other publicly accessible data on the Internet. We may also receive data you submit to us through third-party websites. We also collect details of criminal convictions where you have consented to background checks.

 

When you make an application through our online portal, we may collect information sent to us by your computer, mobile phone or other access device. For example, this includes the pages you access, your computer IP address, device identifiers, the type of operating system you are using, your location, mobile network information, standard web log data and other information, your browser type and traffic to and from our site.

 

Why We Collect, Use and Store this Personal Data

We collect, use and store your personal data for the reasons set out below.

To review and assess your application for employment

This includes assessing your skills and interest in career opportunities with us, processing your application, analysing your qualifications, verifying your identity and your eligibility for employment, and communicating with you about your application to respond to your inquiries and schedule interviews.

Where necessary for our legitimate interests, as listed below, and where our interests are not overridden by your data protection rights
  • Protecting our legitimate business interests and legal rights. This includes, but is not limited to, use in connection with legal claims, compliance, regulatory, auditing, investigative and disciplinary purposes (including disclosure of such information in connection with legal process or litigation) and other ethics and compliance reporting requirements.
  • Maintaining the security and integrity of our facilities, equipment and electronic platforms. This includes administering access rights, monitoring compliance with company protocols, and where permitted by local law and in accordance with relevant policies, for investigations and disciplinary actions.
Where necessary to comply with a legal obligation

Disclosures to law enforcement agencies or in connection with legal claims, or regulatory purposes (including disclosure of such information in connection with legal process or litigation).

Where you have given consent

For example, we may ask for your permission to conduct a criminal background check.

 

How We Share Your Personal Data

Personal data will be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if required for the protection of our legitimate interests in compliance with applicable laws.

 

Your Choices and Rights

You have the right to ask us for a copy of your personal data; to correct, delete or restrict processing of your personal data; and to obtain the personal data you provide in a structured, machine readable format. In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement or compelling interest). Where we have asked for your consent, you may withdraw consent at any time. If you ask to withdraw your consent to us processing your data, this will not affect any processing which has already taken place at that time.

These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law or have compelling legitimate interests to keep. If you have unresolved concerns, you have the right to complain to the Information Commissioner.

We will retain your personal data for 6 months or as long as we need it for our legitimate interests in accordance with applicable law, unless you give us permission to hold your records on file for other positions that become available. If you accept employment with us, we will retain your personal data throughout your employment in accordance with a separate notice we provide to you upon your acceptance of employment.

 

Contact Us

The data controller for your personal data will be the Company Secretary.

If you have questions about this Notice or wish to contact us for any reason in relation to our personal data processing, please contact the Company Secretary.

 

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